City of Rochelle City Council met July 10.
Here are the minutes provided by the council:
I. CALL TO ORDER: Pledge to the Flag was led by Mayor Bearrows. Prayer was said by Pastor Katherine Paisley.
II. ROLL CALL: Present were Councilors T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor John Bearrows. A quorum of seven were present. Also, present City Manager Jeff Fiegenschuh, City Clerk Rose Huéramo, and City Attorney Dominick Lanzito.
III. PROCLAMATIONS, COMMENDATIONS, ETC:
1. Good News - Distinguished Budget Award was given to Finance Director Chris Cardott and Industrial Development Manager Peggy Friday.
2. Retiree Recognition - Randy Martin, Street Department for 33 years of service.
IV. REPORTS AND COMMUNICATIONS:
1. Mayor's Report: Thanked Rochelle Area Community Foundation and Board of Directors for naming the City Employees as Good Neighbor of the Week.
2. Council Members: None.
3. RACF Check Presentation - Nancy Bingham presented a check for $34,185 to Rochelle Area Community Foundation Director Emily Anaya.
4. New Employee Intro - Adam Witt & Angel Rivera – Lateral Police Officers
V. PUBLIC COMMENTARY: None.
VI. BUSINESS ITEMS:
1. CONSENT AGENDA ITEMS BY OMNIUS VOTE with Recommendations:
a) Approve City Council Meeting Minutes - 6/26/23
b) Approve Payroll - 6/11/23-6/25/23
c) Approve Check Registers - 206837, 206838-206904, 206917-207014
Motion made by Councilor Arteaga, Seconded by Councilor Hayes, "I move consent agenda items (a) through (c) be approved by Omnibus vote as recommended." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
2. A Resolution Approving an Employment Agreement for the City of Rochelle, Illinois City Manager. City Manager, Jeff Fiegenschuh’s renewal of Employment Agreement. This agreement runs concurrent with the Mayor’s current term ending in May of 2027. Per his Employment Agreement, the Mayor and Council Members will complete his annual performance review by his anniversary date, September 11, 2023. Director of Human Resources Nancy Bingham was available for questions. Motion made by Councilor T. McDermott, Seconded by Councilor Hayes, "I move Resolution R23-84, a Resolution Approving an Employment Agreement for the City of Rochelle, Illinois City Manager, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
3. A Resolution Authorizing the City Manager to Execute a One-Year Extension of the Intergovernmental Agreement for School Resource Officer Between the Board of Education of Rochelle Township High School District #212 and the City of Rochelle. The proposed intergovernmental agreement between the Board of Education of Rochelle Township High School District #212 and the city of Rochelle would serve to extend the School Resource Officer position at the High School for one year. This extension, if approved, would keep an officer at the High School until July 15th, 2024. An additional three-year term beyond that date can be mutually agreed upon. The board of Education agrees to pay 66% of the S.R.O.’s total compensation including salary, overtime, benefits, and pension payments. Police Chief Peter Pavia was available for questions. Motion made by Councilor Shaw-Dickey, Seconded by Councilor Arteaga, "I move Resolution R23-85, a Resolution Authorizing the City Manager to Execute a One-Year Extension of the Intergovernmental Agreement for School Resource Officer Between the Board Education of Rochelle Township High School District #212 and the City of Rochelle, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
4. A Resolution Waiving Competitive Bidding Requirements and Authorizing the Purchase, Installation and Maintenance of a Police and Dispatch Antenna. The police department has obtained a quote for the purchase, installation, and maintenance of a radio antenna to be placed on Water Tower C. A structural assessment was completed by Willett Hoffman & Associates and found the structure was sufficient to install the antenna. Currently the police officer’s portable radios are only receiving 40% of the signal and many times no signal inside buildings. This antenna would bring the signal to 95%. Police Chief Peter Pavia was available for questions. Motion made by Councilor Valdivieso, Seconded by Councilor D. McDermott, "I move Resolution R23-86, a Resolution Waiving Competitive Bidding Requirements and Authorizing the Purchase, Installation and Maintenance of a Police and Dispatch Antenna, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
5. A Resolution Authorizing the Retention of BHMG Engineers, Inc. to Design The Power Plant Feeder Exits. The City would like to engage BHMG Engineers, Inc to provide engineering services to design, assist in procurement, and provide construction administration for the diesel plant feeder exit replacement. This is the 2nd Phase of the diesel plant upgrades. The first phase was complete earlier this year. BHMG is a trusted partner and has the knowledge and expertise to complete the desired work. Blake Toliver Superintendent of Electric Operations was available for questions. Motion made by Councilor D. McDermott, Seconded by Councilor Valdivieso, "I move R23-87, a Resolution Authorizing the Retention of BHMG Engineers, Inc. to Design the Power Plant Feeder Exits, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, Mayor Bearrows. Nays: None. Motion passed 7-0.
6. An Ordinance Waiving Competitive Bidding Requirements and Authorizing The Purchase Of Residential Poles And Fixtures From Wesco Distribution. The City of Rochelle has purchased streetlights from Wesco under the Sourcewell contract for several years. We wish to purchase 30 residential streetlights to continue replacing deteriorating infrastructure. These lights will replace the flying saucer lights from 251 to 20th Street on Carrie Ave. Our goal is to replace the lights on the main thoroughfares and then move into existing subdivisions. This quote was provided under the Sourcewell contract for streetlighting. We are asking to waive competitive bidding because Sourcewell completes the RFP process for their members. Blake Toliver Superintendent of Electric Operations was available for questions. Motion made by Councilor Arteaga, Seconded by Councilor D. McDermott, " I move Ordinance 23-5403, an Ordinance Waiving Competitive Bidding Requirements and Authorizing the Purchase of Residential Poles and Fixtures from Wesco Distribution, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
7. An Ordinance Waiving Competitive Bidding Requirement and Awarding Altec Industries, Inc. The Purchase Order for an Altec Model DH48E Hydraulic Derrick. The Electric department received a quote for a new digger truck under the Sourcewell procurement program. The new bucket truck will replace a 2013 unit. The life expectancy of digger trucks is about 10 years. Due to supply shortages across all industries, the digger truck has a 4-year delivery time. The unit is included in the 2024 budget however we would like to order the truck in 2023 to get ahead of the delay time. The unit will be delivered approximately in the Summer of 2027 and payment will be due upon delivery. Blake Toliver Superintendent of Electric Operations was available for questions. Motion made by Councilor T. McDermott, Seconded by Councilor Shaw-Dickey, "I move Ordinance 23-5431, an Ordinance Waiving Competitive Bidding Requirement and Awarding Altec Industries, Inc. the Purchase Order for an Altec Model Dh48e Hydraulic Derrick, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
8. Ordinance Accepting and Approving the Proposal of Foster Coach Sales, Inc. for the purchase of a new 2024 Ambulance. The Fire Department is requesting permission to purchase a Horton Ambulance from Foster Coach Inc. Ambulance sales. This Ambulance will replace a 2001 ambulance. The “Notice to Bidders” was published on Sunday June 4th, 2023. A bid opening was conducted at City Hall on June 21st. Only one bid was received, From Foster Coach. The bid met all specifications and additional requirements. Jason Underwood was available for questions. Motion made by Councilor D. McDermott, Seconded by Councilor Shaw-Dickey, "I move Ordinance 23- 5432, an Ordinance Accepting and Approving the Proposal of Foster Coach Sales, Inc. Pursuant to the Request for Proposal, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
VII. DISCUSSION ITEMS: None.
VIII. EXECUTIVE SESSION: Motion made by Councilor D. McDermott, Seconded by Councilor Hayes, "I move the Council recess into executive session to discuss purchase or lease of real property for City's use, Section (c) (5), and the appointment, employment, compensation, discipline, performance and/or dismissal of specific employee(s). Section (c) (1)." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
Motion made by Councilor D. McDermott, Seconded by Councilor Shaw-Dickey, "I move the Council return to open session." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
IX. ADJOURNMENT: At 7:37 P.M., Motion made by Councilor D. McDermott, Seconded by Councilor Shaw Dickey, "I move the Council adjourn." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays. None. Motion passed 7-0.
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