City of Rochelle City Council met Aug. 14.
Here are the minutes provided by the council:
I. CALL TO ORDER: Pledge to the Flag was led by Mayor Bearrows. Prayer was said by Pastor Joy Alsop.
II. ROLL CALL: Present were Councilors T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor John Bearrows. A quorum of seven were present. Also, present City Manager Jeff Fiegenschuh, Deputy City Clerk Jenny Thompson.
III. PROCLAMATIONS, COMMENDATIONS, ETC: Employee Introductions - Chris Cardott, Jessica Rogers, Autumn Hernandez, Danielle Bettner
IV. REPORTS AND COMMUNICATIONS:
1. Mayor's Report: Moment of silence for the victims and families in the Maui disaster.
2. Council Members: Councilor T. McDermott asked for thoughts for the family of retired Rochelle Fire Fighter Chuck Koglin who passed away Sunday, August 13, 2023. Councilor Arteaga wishes all students good luck for this coming school year.
V. PUBLIC COMMENTARY: None.
VI. BUSINESS ITEMS:
1. CONSENT AGENDA ITEMS BY OMNIUS VOTE with Recommendations:
a) Approve Minutes of City Council Meeting - 07/24/2023
b) Approve Check Registers: #207173-207265, 207280, 207281-207354-207355-207461, 207642
c) Approve Payroll - 7/23/23
d) Accept and Place on File Minutes of Planning & Zoning Commission Meeting - 7/3/23 Motion made by Councilor D. McDermott, Seconded by Councilor Shaw-Dickey, "I move consent agenda items (a) through (h) be approved by Omnibus vote as recommended." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
2. An Ordinance Approving the Preliminary and Final Plat of Subdivision for the Property Located 340 and 400 May Mart Drive, Parcels 24-24-127-053 and 24-24-127-05. Central Bank Illinois has petitioned to subdivide the property located at 340 May Mart Drive and 400 May Mart Drive, Parcels 24-24-127-053 and 24-24-127-057. The properties are zoned B2 Commercial Highway and total approximately 1.394 acres. The purpose of subdividing is to combine the Central Bank parcel (#24-24-127-053) with the parking lot portion of the radio station parcel (#24-24-127- 057) into one lot. The radio station does not have a need for the entire parking lot and does not want to bear the cost of the needed repairs. Central Bank currently utilizes the radio stations parking lot. Survey-Tech developed a preliminary and final plat of subdivision on behalf of Central Bank Illinois for a one lot subdivision with easements. City staff and the Planning and Zoning Commission shall review the preliminary and final plat for conformance with the comprehensive plan, the provisions hereof, and all other applicable City ordinances. Pursuant to 65 ILCS 5/11-12-8, the Planning and Zoning Commission shall recommend or not recommend the approval of the preliminary and final plat within 90 days of the application. On Monday, August 7, 2023, the Planning and Zoning Commission voted 5-0 to approve the preliminary and final plat for the property located at 340 and 400 May Mart Drive. Michelle Pease, Community Development Director was available for questions. Motion made by Councilor T. McDermott, Seconded by Councilor D. McDermott, " I move Ordinance 23-5434, an Ordinance Approving the Preliminary and Final Plat of Subdivision for the Property located at 340 and 400 May Mart Drive, Parcel numbers 24-24- 127-053& 24-24-127-057, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
3. A Resolution Authorizing Payment to the Ogle Lee Fire Protection District in the Amount of $80,752 for Modular Structures for the Joint Training Facility. In November of 2021 Council approved a resolution authorizing the City Manager to execute an Intergovernmental Agreement with the Ogle-Lee Fire Protection District for the development of a Joint Training Facility located at 920 South Main Street in Rochelle. In November of 2022 the first set of modular structures for the training facility was ordered with delivery expected in the Fall of 2023. In June of this year, we were notified by the manufacturer, American Fire Training Systems Inc. that the training structures were ready for delivery and that full payment would be appreciated. The OLFPD Board at their regular meeting this month approved payment of the entire invoice of $161,504.00 with the understanding that the City would reimburse the District half the total of the purchase in the amount of $80,752. Half the cost for the purchase of these structures is included in the FY2023 budget. David Sawlsville, Fire Chief was available for questions. Motion made by Councilor Arteaga, Seconded by Councilor T. McDermott, "I move Resolution R23-93, a Resolution Authorizing Payment to the Ogle-Lee Fire Protection District in the amount of $80,752 for Modular Structures for the Joint Training Facility, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
4. A Resolution Accepting the Bid Proposal and Authorizing a Contract with Curren Contracting - North Pointe Street Improvements. The North Pointe Street pavement improvements was programmed in the 2023 TIF budget. The project will consist of pavement surface removal and HMA resurfacing, along with other associated construction items, from IL Rte 38 north to the terminus of the roadway. The project plans and specifications were developed by the City Engineering Department and advertised in the Rochelle News leader, and on the City website. Bids were publicly opened and read aloud on July 18th at 10:00 am for the above referenced project. Three separate bids were received as follows:
⮚ Curran Contracting Company submitted a bid for the improvements in the amount of $147,246.02.
⮚ Martin and Company Excavating submitted a bid for the improvements in the amount of $176,243.50.
⮚ Rock Road Company submitted a bid for the improvements in the amount of $189,401.78. The low bid proposal is approximately 15% lower than the Engineer’s estimate of cost. The project will be funded through the Lighthouse Pointe TIF fund #21-00-89000. Furthermore, given the favorable contract unit prices for multiple construction items it is recommended that approval be given to the City Manager and/or the City Engineer to negotiate further change order work, not to exceed $22,000, within the proposed bid contract prices to facilitate other improvements and upgrades to streets adjacent to this project. It is anticipated the construction project will be substantially complete by October 2023. However additional time will be granted for any additional work. Sam Tesreau, City Engineer was available for questions. Motion made by Councilor D. McDermott, Seconded by Councilor Shaw-Dickey, "I move R23-94, a Resolution Accepting the Bid Proposal and Authorizing a Contract with Curren Contracting, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
VII. DISCUSSION ITEMS:
1. 2023-24 Successes Presentation - Jeff Fiegenschuh, City Manager showcased each department and their accomplishments, ongoing projects, and other changes that have been made since the start of 2023.
2. Fire Training Facility Update - presented by Fire Chief Sawlsville and Firefighter Tyler Carls.
VIII. EXECUTIVE SESSION: At 7:15PM, Motion made by Councilor T. McDermott, Seconded by Councilor Shaw-Dickey, "I move the Council recess into executive session to discuss pending or imminent litigation, Section (c) (11) and the appointment, employment, compensation, discipline, performance, and/or dismissal of specific employee(s), Section (c) (1)." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
At 8:32PM, Motion made by Councilor Shaw-Dickey, Seconded by D. McDermott, "I move Council return to open session." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
IX. ADJOURNMENT: At 8:32PM, Motion made by Councilor Valdivieso, Seconded by Councilor Shaw Dickey, "I move the Council adjourn." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.
https://mccmeetings.blob.core.usgovcloudapi.net/rochelleil-pubu/MEET-Minutes-4cbf1da0f08a400788a6fbfe8a012601.pdf
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