City of Mount Carroll City Council met Aug. 22.
Here are the minutes provided by the council:
MINUTES OF THE AUGUST 22, 2023 MEETING OF THE MOUNT CARROLL CITY COUNCIL HELD AT CITY HALL 302 N. MAIN STREET
Reporter Samantha Pidda rang the bell to announce the start of the meeting.
Alderwoman Bandemer called the meeting to order at 7:30 p.m.
Roll Call: Mayor Carl Bates, Absent, Alderman Jeff Elliott, present, Mike Risko, Absent, Paul Kaczmarski, present, Doug Bergren, present and Alderwoman Nancy Bandemer, present,
Alderman Jeff Elliott led the Pledge of Allegiance.
Karen Kromer gave the Invocation.
Alderman Elliott moved and Alderman Kaczmarski seconded to approve the minutes of the August 8, 2023, Regular Council meeting. Roll call vote: Alderman Kaczmarski, yes, Risko, absent, Elliott, yes, Bandemer, yes, Bergren, yes. Vote: 4 yeses, 0 nos and 1 absent. Motion carried.
Alderman Kaczmarski moved and Alderman Elliott seconded to authorize the payments of accounts payable dated August 22, 2023 of 27 claims for $133,836.49 as recommended by the Finance Committee. Roll call vote: Alderman Kaczmarski, yes, Risko, absent, Elliott, yes, Bandemer, yes, Bergren, yes. Vote: 4 yeses, 0 nos and 1 absent. Motion carried.
Alderwoman Bandemer reported the bank account balances were totaling $6,915,043.78 as of today.
Water
Under Committees, the Water/Sewer Committee Superintendent Zink said they have completed the tie-in for watermain on East Street, now waiting for the dirt work to finish up for the new track. Waterlooping Phase 2 is coming along well. Going to start work on the Lift Station at Shaw's Express next week. Had a water issue on Monday August 21, 2023 when the Fire Department tested new water hose and drained all the water from the Waterlooping phase 2 pipes. Plan to attend a fire meeting to educate them on the water pipe useage and to contact when they are using water for testing hoses. Figured out that we do not have a leak at the pool, believe do to more attendance and kids splashing, gettting in and out of the pool and with the heat, caused the loss of water. We started closing it up for the season. Crack filling completed at the WWTP. Having issues of continuing to syphone up at the Allure sewer line due to flushable wipes being flushed down the sewer. Discussed sending a letter to remind them to not allow them and there could be additional charges for the extra syphoning. Alderwoman Bandemer asked for an update on fire hydrants. Superintendent Zink said they have several locates and doing other projects that it will a couple months until they get to them. Water/Sewer Operator Jonathan Armstrong said that with the Phase 2 project 2 will be replaced during the project.
Finance
Recommendation made to approve to pay 27 claims totaling $133,836.49.
OLD BUSINESS
1. Discussion of 2023 Captial Improvement Plan: Jill Pepin from CFPS presented Draft 9 and the completed map and asked if the Council had any additions or changes to make? Alderman Kaczmarski requested that we add to the old school being bought by Mr. Hseih and his plans with the building. Jill asked about adding the USDA grant for the new police tahoe? City Clerk Dauphin said she sent an email to Dan adding a paragraph about working with you on a grant to purchase a 2023 tahoe. She said to send it again to Courtney and we will update those items. Due to adding changes, no action taken.
Steve Haring from MSA spoke about the MSA updates since we are talking about projects completed for the CIP. We still have not heard back from Law Excavating on the Sidewalk Warranty that was to completed on July 26, 2023. He asked that someone reach out to him and have him acknowledge the letter from MSA, so we can discuss the issues that need addressed.
Alderwoman Bandermer said she seen there was an email update on the Tahoe and asked Jill to explain in further detail. Jill said that the current funding is all used and if there is any made available they will contact her, if not we wait until October 1, 2023 for the new fiscal year funding to start and they will request for us to fill out the long application.
NEW BUSINESS
1. Discussion and Approval for Advertising for W/C Thanksgiving Basketball Tournament ad in the program at the cost of $60.00: Alderman Elliott said he did not think we needed to this with it being so far away in Ashton. Alderman Kaczmarski agreed and that we usually wait until year-end tournaments to place and ad. Action dies due to lack of a motion.
2. Discussion and Possible Action for Waterlooping Phase 2 Pay Application Request #2, MSA $14,683.49, CFPS $15,000.00, Martin & Company $103,984.20 for a total request amount of $133,667.69 with Change Order #1: Alderman Elliott asked about the signage and Steve Haring form MSA said it is ordered and the request will not be sent in until it is on site. Alderman Elliott made a motion to approve Pay Request #2 with Change Order #1 and Alderman Kaczmarski seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, absent, Elliott, yes, Bandemer, yes, Bergren, yes. Vote: 4 yeses, O nos and 1 absent. Motion carried.
3. Discussion and Possible Action of a Donation to the 12th Annual Walking to Gro held on September 15, 2023: Alderman Elliott made a motion to approve a donation of $50.00 and Alderman Kaczmarski seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, absent, Elliott, yes, Bandemer, yes, Bergren, yes. Vote: 4 yeses, 1 absent and 0 nos. Motion carried.
4. MSA Weekly Reports for Waterlooping Project Phase 2
General Audience:
Maria Krull asked Steve Haring if they are aware that last winter there was weird oil in front of her business that was extremely slippery. Steve said yes they are aware of it and that he and the Mayor looked at it and took pictures. Alderman Elliott asked if it was due to the type of sealant used. Steve said he was not sure what caused it. Reporter Samantha Pidde asked if they had any updates on the Library Project. Alderwoman Bandemer said yes I do. She spoke with Mayor Bates and locates are being done this week and then Burkholders can start by the end of this week or beginning next week.
1. None
Correspondence
Adjourned at 7:53 p.m.
Alderman Elliott made a motion to adjourn and Alderman Kaczmarski seconded. Roll call vote: Alderman Kaczmarski, yes, Risko, absent, Elliott, yes, Bandemer, yes, Bergren, yes. Vote: 4 yeses, 1 absent 0 nos. Motion carried.
https://www.mtcarrollil.org/vertical/sites/%7BBF753C4F-C5AD-4CAB-8423-6FB6A24CA4F7%7D/uploads/myccitytreas_20230908_162511.pdf
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