City of Polo City Council met Oct. 2.
Here are the minutes provided by the council:
1. Invocation.
2. Pledge of Allegiance.
3. Call to order- Mayor Knapp called the meeting to order.
4. Mayor Knapp called roll call and the following members of the Council answered present: Alderman Thomas Bardell, Alderman Larry Weaver, Alderman Keith Chesnut, Alderman Joseph Kochsmeier, Alderman Busser, and Alderman Randy Schoon.
Absent: None.
5. Motion to approve the Consent Agenda
Motion made by Alderman Bardell, second by Alderman Weaver to approve the following items on the Consent Agenda:
A. Minutes from the September 18, 2023 Council Meeting.
Motion carried 6-0. Yes- Chesnut, Weaver, Bardell, Kochsmeier, Busser, Schoon.
6. Mayor Knapp opened Public Comment and the following persons provided comments: Members of the public are welcome to speak at this time but are limited to only 3 minutes.
7. Committee Reports
➢ Alderman Chesnut- None.
➢ Alderman Weaver- None.
➢ Alderman Bardell- None.
➢ Alderman Kochsmeier- None.
➢ Alderman Busser- None.
➢ Alderman Schoon- Alderman Schoon stated that the Ogle County Economic Development is officially a public private partnership. They have hired a grant writer. The city can use this grant writer at our disposal. The OCEDC is currently seeking an executive director that will steer the county. The eventual goal is to become 100% private. Alderman Schoon attended a lead services meeting at the IML Conference. He said the city is very lucky to have done all the work that they have been doing regarding lead services. The IEPA said during the meeting that some towns will have to charge $20 an account for towns/cities/villages to cover the cost of getting rid of lead services.
➢ Police Chief Troy Randall- None.
➢ City Clerk Bartelt- City Clerk Bartelt attended the IML Conference and attended a meeting regarding the new law that was passed for fair time off for all employees. The city will have to adopt their employee handbook by an ordinance. The city will also need to address how to give part time employees their earned time off. Attorney Suits will draft an ordinance to reflect this change for part time employees and adopting the city employee handbook.
➢ Public Works Director Kendall Kyker- None.
8. Items Removed from Consent Agenda
NONE
9. Old Business- Discussion/Action Items
A. Consideration of the possible adoption of the 2024 ICC building codes.
City Clerk Bartelt stated that when she attended the IML Conference, she stopped by the ICC booth to talk to them about updating the City’s building codes. They informed her that the codes are available online for anyone to look at. They also informed her that the State of Illinois recently passed legislation (Public Act 103-0510) changing the Capital Development Board Act to require statewide building codes to be effective by 1/1/2025. The city is required to update our building codes to be within the latest three cycles of ICC codes; the latest date they could adopt is 2019. Attorney Suits stated that the city could adopt the codes by reference similar to what they have done in the past. If they do that, they would have to have the codes available for 30 days prior to passing an ordinance. This process would have to start no later than October 2024. Alderman Busser stated he would like at the codes and give his input at a later date.
10. New Business- Discussion/Action Items
A. Consideration & Possible Action on pay request #1 for contract No. 1 for Municipal Well and Pump and Willett Hofmann & Associates Engineering Invoice.
Alderman Schoon made a motion to approve pay request #1 for contract No. 1 for Municipal Well and Pump and Willett Hofmann & Associates Engineering Invoices, seconded by Alderman Busser. Motion carried 6-0. Yes- Chesnut, Weaver, Bardell, Kochsmeier, Busser, Schoon.
B. Consideration & Possible action on what type of fire suppression system should be at the new City Hall building.
The City Council would like to postpone this until getting price and recommendation and would like to know if it required.
C. Consideration & Possible action on issues with Republic Services.
Several aldermen brought up issues they have heard or have experienced with Republic Services. Jim Pozzi from Republic Services stated that with acquisitions the transition is rough. They had several employees quit which caused issues with pick-ups. They are now overstaffed and things have calmed down. If anyone has any issues, he would like them to contact him so he can take care of it right away.
11. Other Items for Discussion & Information
12. Adjournment
Motion by Alderman Bardell, second by Alderman Weaver to adjourn from regular session at 8:06 p.m. Motion carried 6-0.
https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/3619/Polo/3695588/10022023_Minutes_of_the_Regular_City_Council_Meeting.pdf
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