NW Illinois News

City of Polo City Council met June 17.

Here are the minutes provided by the council:

1. Invocation.

2. Pledge of Allegiance.

3. Call to order- Mayor Knapp called the meeting to order.

4. Mayor Knapp called roll call and the following members of the Council answered present: Alderman Keith Chesnut, Alderman Larry Weaver, Alderman Thomas Bardell, Alderman James Busser, and Alderman Randy Schoon.

Absent: Alderman Thomas Bardell and Alderman Joseph Kochsmeier.

5. Motion to approve the Consent Agenda

Motion made by Alderman Schoon second by Alderman Busser to approve the following items on the Consent Agenda:

A. Minutes from the June 3, 2024 Council Meeting.

B. List of Bills as amended. Alderman Chesnut added bills for the Illinois State Police for $30.00 and Illinois Treasurer 5.00 and $30.00 for the police department, Alderman Weaver added bills for RAMP for $4,628.83, Dearborn Life Insurance Company for $70.00, Blue Cross Blue Shield for $17,462.49, UMB Bank for $500.00, and MGW Administrators for $3,393.86 for the administration department, Alderman Weaver added bills for Karrow Plumbing and Heating for $302.12, Sunbelt for $2,017.38 and AEP for $93.22 for the parks department, and Alderman Schoon added 6 bills for AEP for $829.16 the water and sewer department.

C. Treasurer’s Report

Motion carried 4-0. Yes- Chesnut, Weaver, Busser, Schoon.

6. Mayor Knapp opened Public Comment and the following persons provided comments: Members of the public are welcome to speak at this time but are limited to only 3 minutes.

7. Committee Reports

➢ Alderman Chesnut- None.

➢ Alderman Weaver- The mural is done. Looks fantastic.

➢ Alderman Bardell- None.

➢ Alderman Kochsmeier- None.

➢ Alderman Busser- None.

➢ Alderman Schoon- All the paperwork was signed and sent back for the IEPA Lead Service Replacement. Work should be starting soon. Alderman Schoon attended a luncheon today that was held by the Oregon Chamber of Commerce and Tony McCombie; lots of attendees commented on how they were pleased with how the City of Polo was moving forward and doing good things.

➢ Police Chief Matt Coppotelli- None.

➢ City Clerk Bartelt- None.

➢ Public Works Director Kendall Kyker- None.

8. Items Removed from Consent Agenda

A. None

9. Old Business- Discussion/Action Items

A. Consideration & Possible Action on an intergovernmental agreement between the City of Polo and Buffalo Township regarding the new City Hall building.

Alderman Schoon made a motion to approve the intergovernmental agreement between the City of Polo and Buffalo Township and authorizing the mayor to sign the agreement, seconded by Alderman Chesnut. Motion carried 4-0. Yes- Chesnut, Weaver, Busser, Schoon.

B. Consideration & Possible Action on ordinance 24-09, an ordinance authorizing the execution of the Illinois Public Works Mutual Aid Network Agreement (IPWMAN) (second reading)

Alderman Schoon made a motion to approve ordinance 24-09, seconded by Alderman Weaver. Motion carried 4-0. Yes- Weaver, Busser, Schoon, Chesnut.

10. New Business- Discussion/Action Items

A. Consideration & Possible Action on pay quest #3 for Irving Construction, Inc.

Alderman Schoon made a motion to approve pay request #3 for Irving Construction, Inc., seconded by Alderman Bardell. Motion carried 4-0. Yes- Busser, Schoon, Chesnut, Weaver.

B. Consideration & Possible Action on pay request #5 for Municipal Well & Pump.

Alderman Schoon made a motion to approve pay request #5 for Municipal Well & Pump, seconded by Alderman Busser. Motion carried 4-0. Yes- Schoon, Chesnut, Weaver, Busser.

C. Consideration & Possible Action on Dakota Meyer’s resignation.

The consensus of the council is to accept this.

D. Consideration & Possible Action on ordinance 24-08, an ordinance amending Chapter 78 Schedules III and IV and Chapter 79 Schedule I. (first reading)

The Polo City Council accepted the first reading of ordinance 24-08.

E. Consideration & Possible Action on a presentation from Sterling Federal regarding investments for the City of Polo.

Brandi Cross gave a presentation for Sterling Federal to the City of Polo to optimize our investments. The Polo City Council would like to review and think about this information before making a decision.

F. Consideration & Possible Action on ordinance 24-10, an ordinance regarding ordinances trials with the City of Dixon. (first reading)

This will be presented at the next City Council meeting.

11. Other Items for Discussion & Information

Alderman Schoon has been looking into the RISE grant that the City of Polo could apply for. The City of Polo is on the distressed City list so we will not have to have matching funds. Randy has reached out to the Ogle County Grant writer and she is willing to help the City of Polo. His idea is to update the lighting and sidewalks in the downtown area. Kendall Kyker was wondering if the grant could also cover pavement for a couple of blocks of Mason Street; Randy will see if that is possible. The deadline is July 22nd. He would really like to see this happen for the City of Polo.

Motion made by Alderman Busser to go into closed session at 7:38 p.m., seconded by Alderman Chesnut. Motion carried 4-0. Yes- Chesnut, Weaver, Busser, Schoon.

12. Adjournment

Motion by Alderman Busser second by Alderman Schoon to adjourn from regular and closed session at 8:17 p.m. Motion carried 4-0.

https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/3619/Polo/4543087/07012024_Agenda_Packet.pdf