NW Illinois News

City of Rochelle City Council met Aug. 12.

Here are the minutes provided by the council:

I. CALL TO ORDER: Pledge to the Flag and prayer was led by Mayor Bearrows.

II. ROLL CALL: Present were Councilors T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor John Bearrows. A quorum of seven were present. Also, present City manager Jeff Feigenschuh, City Clerk Rose Hueramo, Deputy Clerk Rosie Belmonte.

III. PROCLAMATIONS, COMMENDATIONS, ETC:

1. Retirement Recognition - John Kaltenbach for 20 years of service.

2. Water Reclamation Award - Perfect Compliance - 2023

IV. REPORTS AND COMMUNICATIONS:

Mayor's Report: Mayor Thanked everyone that participated with National Night Out.

Council Members: Councilwoman Shaw-Dickey reminded everyone that school is back in session on Wednesday the 14th and to cautious and mindful when driving around the schools.

City Clerk Rose Hueramo added that Candidate petitions are available to be picked up at City Hall. Filling periods are from October 21st to 25th and last filing date is October 28th.

V. PUBLIC COMMENTARY: None.

VI. BUSINESS ITEMS:

1. CONSENT AGENDA ITEMS BY OMNIUS VOTE with Recommendations:

a) Approve Minutes of City Council Meeting - July 22, 2024

b) Approve Payment Registers - 7/22/24, 8/5/24

c) Approve Payroll - 7/8/24-7/21/24

d) Approve Special Event Request - Kiwanis Peanut Day

Motion made by Councilor Hayes, Seconded by Councilor D. McDermott, "I move consent agenda items (a) through (d) to be approved by Omnibus vote as recommended." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.

2. A Resolution Waiving Competitive Bidding and Authorizing Emergency Repairs to Peaker #2. On June 18, 2024, Peaker #2 developed an internal jacket water leak. The Operators were able to continue safely running the engine for that week to shave peak. The week of June 23, operators inspected the issue and discovered a cracked liner. After contacting Fairbanks Morse to replace the liner, we were informed they had availability the week of July 1, otherwise they would not be able to complete the replacement until the end of October. Since that is past the run season, it was necessary to act quickly with the approval of the City Manager. The Technician arrived Sunday evening and began work first thing on Monday, July 1. They installed a new liner and reassembled the engine for operation to continue by July 3. Assistant Superintendent of Electric Jay Mulholland was available for questions. Motion made by Councilor D. McDermott, Seconded by Councilor Arteaga, "I move Resolution R24-48, a Resolution Waiving Competitive Bidding and Authorizing Emergency Repairs to Peaker #2, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.

3. A Resolution Accepting the Bid Proposal from JF Electric in the Amount of $1,310,465.52 for Constructing Power Plant Feeder Exit Upgrades. The city received competitive bids for constructing the Power Plant Feeder Exit Upgrades project on July 9, 2024 at 2 p.m. A total of two (2) bids were collected and received on time. A summary of bids is shown below: Contractor JF Electric Base Price Clarifications $1,310,465.52 Yes Tri-City Electric Co. $1,595,625.00 Yes The bid from JF Electric was the apparent low bid for Specification 3202K001 which included some clarifications and exceptions, but none of which should impact it being the low bid. It is important to note that JF Electric’s bid was originally $1,259,149.52, but that did not include any of the transformer pricing. On July 17, 2024, they followed up with the transformer pricing at $51,316 which brings the total base bid to the amount in the table above. JF Electric has a good list of reference completed projects, and the company appears to be in good standing and employs certified and trained craftsmen. The JF Electric bid is higher than the engineers estimate for the project of $955,000 completed on 06/29/23; however, this did not include the addition of the single-phase primary run back across the railroad track. Assuming Rochelle Municipal Utilities will still view this project a priority even with the bid price higher than expected, BHMG recommends awarding the contract to JF Electric for the installation with it being the low bid. Assistant Superintendent of Electric Jay Mulholland was available for questions. Motion made by Councilor Valdivieso, Seconded by Councilor Shaw-Dickey, "I move Resolution R24-49, a Resolution Accepting the Bid Proposal from J.F. Electric in the amount of $1,310,465.52 for Constructing Power Plant Feeder Exit Upgrades, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None Motion passed 7-0.

4. An Ordinance Accepting the Bid Proposal from Tri-City Electric Company in the Amount of $1,695,520 for the Westview Drive Underground Installation. The city received competitive bids for constructing the Westview Drive UG project on July 9, 2024 at 2 p.m. A total of two (2) bids were collected and received on time. A summary of bids is shown below: Contractor JF Electric Base Price Clarifications $1,719,565.00 Yes Tri-City Electric Co. $1,695,520.00 Yes The bid from Tri-City Electric was the apparent low bid for Specification 3219K001 which included some clarifications and exceptions, but none of which should impact it being the low bid. The bid does include material escalator language due to the actively changing material pricing. It is important to note that JF Electric’s bid was originally $1,623,655, but that did not include any of the transformer pricing. On July 17, 2024, they followed up with the transformer pricing at $95,900 which brings the total base bid to the amount in the table above. Tri-City Electric Co. companies have a good list of reference completed projects and have completed projects in Rochelle, IL. The company appears to be in good standing and employs certified and trained craftsmen. The Tri-City Electric Co.’s bid is higher than the engineers estimate for the project of $666,000 completed on 04/13/23. While both bids are high, they are very close which could reflect new market pricing and the volatility in material and installation pricing. Assuming Rochelle Municipal Utilities will still view this project a priority even with the bid price higher than expected, BHMG recommends awarding the contract to Tri-City Electric Co. for the installation with it being the low bid. Assistant Superintendent of Electric Jay Mulholland was available for questions. Motion made by Councilor D. McDermott, Seconded by Councilor Arteaga, "Imove Resolution R24-50, a Resolution Accepting the Bid Proposal from Tri-City Electric Company in the amount of $1,695,520.00 for the Westview Drive Underground Installation, be approved." Voting Yea: T. McDermott, Hayes, D. McDermott, Shaw-Dickey, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.

VII. DISCUSSION ITEMS: Pavement Condition Report. Director of Public Works Tim Isley presented council with pavement condition assessment that was conducted by Roadway Asset Services LLC.

VIII. EXECUTIVE SESSION: None.

IX. ADJOURNMENT: At 7:12 P.M. Motion made by Councilor D. McDermott, Seconded by Councilor Shaw Dickey, "I move the Council adjourn." Voting Yea: T. McDermott, Hayes, D. McDermott, Arteaga, Valdivieso, and Mayor Bearrows. Nays: None. Motion passed 7-0.

https://mccmeetings.blob.core.usgovcloudapi.net/rochelleil-pubu/MEET-Minutes-0b20b388099a44ab9a8bc9af64d2e998.pdf