NW Illinois News

City of Polo City Council met Feb. 3.

Here are the minutes provided by the council:

1. Invocation. 

2. Pledge of Allegiance. 

3. Call to order- Mayor Knapp called the meeting to order.

4. Mayor Knapp called roll call and the following members of the Council answered present: Alderman Larry Weaver, Alderman Joseph Kochsmeier, and Alderman James Busser

Absent: Alderman Keith Chesnut, Alderman Thomas Bardell, Alderman Randy Schoon.

5. Motion to approve the Consent Agenda 

Motion made by Alderman Kochsmeier seconded by Alderman Weaver to approve the following items on the Consent Agenda:

A. Minutes from the January 20, 2025 Council Meeting.

B. Presentation of the 2024 Building Permits Issued by the City of Polo.

Motion carried 3-0. Yes- Weaver, Kochsmeier, Busser.

6. Mayor Knapp opened Public Comment and the following persons provided comments: Members of the public are welcome to speak at this time but are limited to only 3 minutes.  

7. Committee Reports 

➢ Alderman Chesnut- None.

➢ Alderman Weaver- Zoning board meeting was last week and they have recommended to the council to approve the zoning board request.

➢ Alderman Bardell-None.

➢ Alderman Schoon- None.

➢ Alderman Busser- None.

➢ Alderman Kochsmeier- None.

➢ Police Chief Matt Coppotelli- None.

➢ City Clerk Bartelt- None.

➢ Public Works Director Kendall Kyker- Kendall presented the mayor a shovel to commemorate the new City Hall building.

8. Items Removed from Consent Agenda 

NONE 

9. Old Business- Discussion/Action Items 

10. New Business- Discussion/Action Items 

A. Consideration & Possible Action on authorizing the mayor to sign the contract for LOCIS (new financial/utility billing software). 

After some discussion on the contract, it was suggested to add verbiage for coverage in the event of a data breach. The council would like to be notified within 24 hours of such an event.

Alderman Kochsmeier made a motion to authorize the mayor to sign the contract for LOCIS provided the addition of being notified within 24 hours of a data breach event, seconded by Alderman Busser. Motion carried 3-0. Yes- Weaver, Kochsmeier, Busser.

B. Consideration & Possible Action on a zoning board of appeals decision on a request from Keith & Lorrie  Budden for a variance to deviate from the front setback which would allow up to 50% of the 20-foot  front set back requirement at 209 N. Campbell Ave. 

Alderman Kochsmeier made a motion to accept the zoning board of appeals decision, seconded by Alderman Busser. Motion carried 3-0. Yes- Kochsmeier, Busser, Weaver.

C. Consideration & Possible Action on Pay Request #1 for the Polo Market Asphalt Project.  

Alderman Busser made a motion to approve pay request #1 for the Polo Market Asphalt Project, seconded by Alderman Weaver. Motion carried 3-0. Yes- Busser, Weaver, Kochsmeier.

D. Consideration & Possible Action on Change order number 4&5 for Irving Construction. 

Alderman Kochsmeier made a motion to approve change order number 4 & 5 for Irving Construction, seconded by Alderman Busser. Motion carried 3-0. Yes- Weaver, Kochsmeier, Busser.

11. Other Items for Discussion & Information 

None.

12. Adjournment 

Motion by Alderman Kochsmeier, second by Alderman Busser to adjourn from regular session at 7:28 p.m. Motion carried 3-0.

https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/3619/Polo/5308729/02172025_Agenda_Packet-website.pdf