NW Illinois News

City of East Dubuque City Council met June 2.

Here are the minutes provided by the council:

Please Stand for the Pledge of Allegiance

1. 25-0601 Call to Order - Mayor Digman

Start Time: 6:00 pm

Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey, Alderperson Taylor, Mayor Digman and Attorney Hess Absent - Alderperson Meier

2. 25-0602 Staff Reports

a. City Manager Report

Update on the Hwy 35 main project is underway. There should be two to three more weeks to run that main.

Have applied for a local DOT Grant. This is something that we had a window of ten days to get an application in. This was an online application process. We put in for a $6.2 million dollar grant which would be the first phase of a $12.8 million dollar total project to reduce or eliminate the threat of flooding in the city. First phase involves the 3rd Street ditch which would rebuild ditch, walls and take care of the sink holes. Realigning the culvert along the 72-inch pipe. Then we will be able to reverse the course of the storm water. Work on the three culverts in the flats and want to consolidate all three together and run to the ditch.

The 1* Street parking lot had an initial talking with the RR through our attorney for the lease and things like that. No progress report as of yet. Have a plan in place to come to a conclusion that will give us our options for that parking lot.

Oxford Street with easement left to be signed and ready to go. This is the same for Indian Hills for easements.

b. Mayor Report

Would like to thank Joan Sanders, Kathy Accola, Nancy Neumeister, Kathern Kelly and our Public Works Department for taking care of the planters.

Would like to thank Jeff Klein and the American Legion for the great parade that they put on. Want to commend our Public Works Director Tony VanOstrand on rescuing the fawn out of the storm sewer on Hiawatha.

c. Alderperson Report

i. Burgmeier

ii. Degenhardt

Thanked Bob and John for being in the parade.

iii. Fluhr

Do you think we can get drinking in the street down at this end. This is related to the Thursday night car show. It should be set up that way for both sides of the street. Was not specified in the special events permit.

iv. Meier

v. Robey

vi. Taylor

d. City Attorney, Susan Hess

We determine if there is any city ordinance that would restrict, prohibit or restrain 18- to 21- year-olds to serve as bartenders. Looked at case law, state law and city code and don't see anything that would adversely impact the ability of an 18- to 21-year-old to be a bartender till closing time. It was initial concern that one of our statues under loitering 3-3-19 might adversely impact that. But there is a specific exemption that applies to them if it is for a lawful purpose with their trade, occupation or profession. We are following state law. Thought it was important to clarify it.

Should we include a letter every year with their licenses. Probably good idea.

e. Police Chief, Luke Kovacic

f. Public Works Director, Tony VanOstrand

g. Fire Chief, Joe Heim

Sworn in Karoline Sheston is an Emergency Medical Technician.

3. 25-0603 Speakers from the Floor

Delbert Belken - Wanted to thank the Mayor, City Manager, Alderpersons Robey and Degenhardt on behalf of the American Legion for being in the Memorial Day Parade. Thanked people who came to the JCE CO-OP meeting on Wednesday. Also wanted to thank everyone that he served with on the council. Said it was an honor and privilege.

4. 25-0604 Consent Agenda (City Council Minutes 05/19/25, Public Safety Reports(s), Warrants, Zoning Minutes and Correspondence)

Motion by Alderperson Burgmeier to Approve Consent Agenda (City Council Minutes 05/19/25, Public Safety Reports(s), Warrants, Zoning Minutes and Correspondence) second by Alderperson Robey ROLL CALL: Ayes - Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey and Alderperson Taylor Motion carried Absent-Alderperson Meier

NEW BUSINESS:

5. 25-0605 Discussion and Possible Action to Approve Payment of Request for Reimbursement Made by Culbie's Corporation Pursuant to Ordinance No. 25-0426 Encouraging Replacement of sidewalks Adopted by the Mayor and the City Council of the City of East Dubuque on April 14, 2025 in the Amount up to and Actual Cost of Concrete Used for Replacement in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz

This is the cost of the concrete for the public sidewalks. Just the concrete amount and support as a TIF expenditure,

Motion by Alderperson Degenhardt to Approve Reimbursement Made by Culbie's Corporation Pursuant to Ordinance No. 25-0426 second by Alderperson Fluhr ROLL CALL: Ayes – Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey and Alderperson Taylor Motion carried Absent - Alderperson Meier

6. 25-0606 Discussion and Possible Action to Approve Commercial Façade Improvement Award to Ms Hydes in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz

Full on façade grant request from our newest business on Sinsinawa. Took out the part for the concrete patio on the back which is not part of the façade. Recommending approval at 50% of the cost.

Motion by Alderperson Robey to Approve Commercial Façade Improvement Award to Ms Hydes second by Alderperson Burgmeier ROLL CALL: Ayes -- Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey and Alderperson Taylor Motion carried Absent - Alderperson Meier

7. 25-0607 Discussion and Possible Action to Approve Resolution to Authorize an Amendment to Intergovernmental Agreement for the Operation of an Enterprise Zone in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz

Enterprise Zone that East Dubuque belongs to. Have not in his time here have a business utilize this program. This is tax incentives at the state level for distressed areas. This doesn't fit all projects.

Motion by Alderperson Burgmeier to Approve Resolution to Authorize an Amendment to Intergovernmental Agreement for the Operation of an Enterprise Zone second by Alderperson Degenhardt ROLL CALL: Ayes – Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey and Alderperson Taylor Motion carried Absent- Alderperson Meier

8. 25-0608 Discussion and Possible Action to Approve An Ordinance Amending the Boundaries of the Joint Northwest Illinois Certified Enterprise Zone in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz

This is authorizing the actual footprint of the zone to cover it.

Motion by Alderperson Taylor to Approve An Ordinance Amending the Boundaries of the Joint Northwest Illinois Certified Enterprise Zone second by Alderperson Robey ROLL CALL: Ayes - Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey and Alderperson Taylor Motion carried Absent - Alderperson Meier

9. 25-0609 Discussion and Possible Action to Approve Resolution Authorizing Initiation of Bidding for the City of East Dubuque Emergency Services Addition and Renovation Project in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz

We are finally here. It seems like it's been a long time getting here. We are ready for the construction and reconstruction of the buildings here. This all falls within the amounts that have been discussed in the past. The bid process will be in middle July, which is a prevailing wage project.

Motion by Alderperson Degenhardt to Approve Resolution Authorizing Initiation of Bidding for the City of East Dubuque Emergency Services Addition and Renovation Project second by Alderperson Burgmeier ROLL CALL: Ayes - Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey and Alderperson Taylor Motion carried Absent --- Alderperson Meier

10. 25-0610 Discussion and Possible Action to Approve Resolution Authorizing Execution for the Sale of Surplus Municipal Property in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz

This is a goal of his since he started here. Cases of map tubes taking space in the closet. We are putting them up for sale.

Motion by Alderperson Burgmeier to Approve Authorizing Execution for the Sale of Surplus Municipal Property second by Alderperson Taylor ROLL CALL: Ayes - Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey and Alderperson Taylor Motion carried Absent - Alderperson Meier

11. 25-0611 Discussion and Possible Action to Approve Estimates for Street Crack Filling and Confirm City Manager's Recommendation for Award of Same in the City of East Dubuque, Jo Daviess County, Illinois/Mayor Digman, City Manager Seitz

Is the best way of preserving our transportation system and getting the most life out of the streets. These are the low estimates which they are only going to do is 6th Street and Hill Street. Both estimates include both streets. With Tri-State being the lowest.

Motion by Alderperson Robey to Approve Tri-State for Street Crack Filling second by Alderperson Taylor ROLL CALL: Ayes - Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey and Alderperson Taylor Motion carried Absent - Alderperson Meier

12. 25-0612 Discussion and Possible Action to Approve Notice of Award to Temperly Excavating Inc. in the Amount of $1,348,189.50 for the Sewer Extension Project in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz

Indian Hills project that was below estimate for the project. Notice that there is no paper behind it because we are waiting for it from the state. Will allow us to get moving on the projects as soon as documents come in.

When approved before it was just intent. Right, it still needed to go to state.

Motion by Alderperson Degenhardt to Approve Notice of Award to Temperly Excavating Inc. in the Amount of $1,348,189.50 for the Sewer Extension Project second by Alderperson Burgmeier ROLL CALL: Ayes - Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey and Alderperson Taylor Motion carried Absent - Alderperson Meier

13. 25-0613 Discussion and Possible Action to Approve Notice of Award to Louie's Trenching Services Inc. in the Amount of $1,148,130.70 for Oxford Street Project in the City of East Dubuque, Jo Daviess County, Illinois / Mayor Digman, City Manager Seitz

This is the same as before.

Motion by Alderperson Robey to Approve Notice of Award to Louie's Trenching Services Inc. in the Amount of $1,148,130.70 for Oxford Street Project second by Alderperson Burgmeier ROLL CALL: Ayes - Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey and Alderperson Taylor Motion carried Absent - Alderperson Meier

14. 25-0614 Adjourn

End Time: 6:35 pm

Motion by Alderperson Degenhardt to Adjourn second by Alderperson Fluhr ROLL CALL: Ayes - Alderperson Burgmeier, Alderperson Degenhardt, Alderperson Fluhr, Alderperson Robey and Alderperson Taylor Motion carried Absent - Alderperson Meier

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