City of Byron Administrative Committee met May 4.
Here are the minutes provided by the committee:
Alderman Hanlin called the meeting to order at 5:27 pm.
1. ROLL CALL –
MEMBERS PRESENT: Chairman Alderman Christy Hanlin (by phone), Alderman Todd Isaacs, Alderman Jessica Nehring
MEMBERS ABSENT: Alderman Cheryl Metz
OTHERS PRESENT: Mayor John Rickard, Clerk Caryn Huber, Attorney Aaron Szeto, Police Chief Todd Murray, Chad Nelson (CoyleKiley)
2. APPROVAL OF AGENDA – MAY 4, 2022 – Alderman Isaacs motioned to approve, as presented, the May 4, 2022, Administrative Committee meeting agenda. Seconded by Alderman Nehring. Roll call vote: Isaacs, AYE; Nehring, AYE; Hanlin, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
3. PUBLIC COMMENT – None
4. APPROVAL OF MINUTES – APRIL 6, 2022 – Alderman Nehring motioned to approve, as presented, the April 6, 2022, Administrative Committee meeting minutes. Seconded by Alderman Isaacs. Roll call vote: Nehring, AYE; Hanlin, AYE; Isaacs, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
5. CERTIFICATION OF REVENUES 2022-2023 – Alderman Isaacs stated that the Certification of Revenues is in Dropbox. We are required to submit this document to the county within a month after approving our budget. It is a listing of the revenues estimated in the budget, totaling $8,272,740.00. Alderman Hanlin motioned to waive first read and recommend council approval of the Certification of Revenues 2022-2023. Motion seconded by Alderman Nehring. Roll call vote: Hanlin, AYE; Isaacs, AYE; Nehring, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
6. MORING DISPOSAL/GARBAGE CONTRACT – Attorney Szeto reported that he did get a new rate proposal from Moring. Currently, we are at about $17-18 per household. The new rate is over $2.00 less, with incremental increases throughout five years. After five years, the proposed rate is still less than current rates. The committee asked Clerk Huber to contact other communities for rate comparisons.
7. UTV ORDINANCE – Alderman Hanlin expressed concern over a Facebook post advertising “street legal golf carts”. Chief Murray said they are not street legal and will contact the source of the post. There is a definition of UTVs in our ordinance, and a golf cart would not meet that definition. He added there are no other UTV issues worthy of discussion at this time.
8. BOND REFINANCE/ORDINANCE – The committee has heard presentations from Bernardi and First Midstate regarding bond refinancing. Before proceeding with adopting an ordinance moving forward with a possible refinance, the council needs to first decide which bond company to use. After hearing both presentations, Mayor Rickard and Attorney Szeto both recommend Bernardi. Alderman Isaacs motioned to recommend council approval on retaining Bernardi as bond agent for possible bond refinance. Motion seconded by Alderman Nehring. Roll call vote: Hanlin, AYE; Isaacs, AYE; Nehring, AYE. Motion passed: AYE, 3: NAY, 0; ABS, 0.
9. INSURANCE BROKER – Chad Nelson from CoyleKiley was in attendance. He previously was the insurance broker with Crum Halsted. He is a Byron native that is very involved in the school and the community. After leaving Crum Halsted, he could not represent the city due to a non-compete clause. Now that the non-compete is no longer in effect, he is asking to represent the city once again. John Rose would handle the commercial aspect of the insurance, and Chad would handle the health insurance and ancillary coverages. If approved, the 10-day process is easy to make a switch to the new company. Alderman Isaacs motioned to recommend council approval on transferring the city’s insurance brokerage needs to CoyleKiley, with John Rose and Chad Nelson serving as agents. Motion seconded by Alderman Nehring. Roll call vote: Isaacs, AYE; Nehring, AYE; Hanlin, AYE. Motion passed: AYE, 3: NAY, 0; ABS, 0
10. COLA DISCUSSION & APPROVAL – Alderman Isaacs stated that a chart is in Dropbox indicating current payroll and recommendations. He explained that the boxes highlighted in yellow are amounts that the employees are currently being paid, and the light green highlighted boxes are amounts they would receive on the pay scale prior to the COLA increase (this adds $1.00/year to the scale plus a little more). The COLA increase is 8.54%. The dark green cells are new rates that take effect on the first full pay period in May. Two people, Gary Treese and Brian Malone, are now under a new scale called “Working Foremen” (pay grade 11). This was previously decided in order to be more competitive and to differentiate them from other public works employees due to their experience and responsibilities. They are due to increase on their anniversary date, but Chief Murray asked to consider keeping all dates the same (to make paperwork easier) and increasing their pay with everyone else. Alderman Isaacs motioned to recommend council approval of the new pay scale, pay grade 11, Working Foremen, and the COLA increases as presented. Motion seconded by Alderman Nehring. Roll call vote: Nehring, AYE; Hanlin, AYE; Isaacs, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0. Mayor Rickard added that the Police Union has begun to communicate in order to begin negotiating a new contract. Roxanne Sosnowski will be handling the police contract for the city.
11. PAYROLL SERVICE – Mayor Rickard stated that, with our in-house payroll employee (Michelle Wills) retiring at the end of May, he began to explore the possibility of hiring a payroll company. The TAS committee interviewed Market Dimensions, and he recommends that we begin with them. Their base price is $3,612.00/year, and with add-ons, the total would be just under $6,000/year. The difference in pay between Michelle and the new employee will more than cover the cost of the service. We have between 17 and 36 employees at various times of the year. Mayor Rickard recommends hiring Market Dimensions as soon as possible. There are only two pay periods left, and very little time to get the service set up. Alderman Nehring motioned to recommend council approval of hiring Market Dimensions, Inc. for our payroll service. Motion seconded by Alderman Isaacs. Roll call vote: Hanlin, AYE; Isaacs, AYE; Nehring, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
12. CITY HALL PARKING LOT – Bids have been received for work on the City Hall parking lot. Stenstrom came in with the low bid at $108,952.00 (Engineer estimate is $152,613.65). Because Alderman Isaacs is an employee of Stenstrom, he is not allowed to cast a vote. Without his vote, there is no quorum to approve a motion with a recommendation. Therefore, Alderman Hanlin motioned to move the matter, as presented by the City Engineer, out of committee but with no recommendation, to council for discussion and approval. Motion seconded by Alderman Nehring. Roll call vote: Isaacs, AYE; Nehring, AYE, Hanlin AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
13. ADJOURN – Alderman Nehring motioned to adjourn the Administrative Committee meeting. Seconded by Alderman Isaacs. Roll call vote: Nehring, AYE; Hanlin, AYE; Isaacs, AYE. Motion passed: AYE, 3; NAY, 0; ABS, 0.
Alderman Hanlin adjourned the meeting at 6:05 pm.
https://www.cityofbyron.com/sites/default/files/fileattachments/administrative_committee/meeting/4004/05-04-22_admin_comm_minutes-approved.pdf
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