City of Mount Carroll City Council met Oct. 11.
Here are the minutes provided by the council:
Alderman Nancy Bandemer rang the bell to announce the start of the meeting. Mayor Carl Bates called the meeting to order at 7:30 p.m.
Roll Call: Mayor Carl Bates, present, Alderman Jeff Elliott, present, Mike Risko, present, Joe Grim, present, Paul Kaczmarski, absent, Doug Bergren present, Nancy Bandemer, present.
Alderman Jeff Elliott led the Pledge of Allegiance.
Karen Kromer led the invocation.
Minutes: Alderman Elliott moved and Alderman Grim seconded to approve to minutes of the September 27, 2022 Regular Council Meeting. Roll call vote: Alderman Kaczmarski, absent, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 noes. Motion carried.
Bank Balance: Mayor Bates reported the bank account balances were totaling $13,243,149.47 as of today.
COMMITTEES
Streets
Street Committee Superintendent Dauphin reported that Black Top Patching for Turnbaugh and Lincoln Streets are completed. Hoping to start working on culverts and some cement work, weather permitting. Once Farmers Market season is done, we will start the brickwork on Market Street. Hope to do some sweeping this week also. Mayor Bates said he has received many compliments on Lincoln Street.
Mayor Bates spoke about the design MSA provided for the Library sidewalk project. After speaking with Jared at MSA and Superintendent Dauphin the wall is not something the street department is able to do. Estimated pricing for this project would be $140,000.00, if the City were able to help with the project it would be around $52,000.00. Mayor Bates is going to speak with Laurel Bergren from the Library to discuss the project further. We will add this to the Agenda for October 25, 2022.
Police
Chief Marth reviewed his monthly report. The Tahoe had warranty work done twice this month. Working with the school to provide their medical staff with procuring NARCAN. Watchguard video system repairs was $175.00 and included a recertification and limited warranty. Code Red was used several times this month with Boil Orders for the Spring Street Water Looping Project.
Finance
Payables: Recommendation to authorize the payments of accounts payable dated as of October 11, 2022 of 42 claims, totaling $316,807.78. Roll call vote: Alderman Kaczmarski, absent, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 nos. Motion carried.
OLD BUSINESS
1. Discussion and Possible Action for Façade Funding for 121 W. Market Street: No action taken. City TIF Attorney has been ill for the last week and was unable to work. Mayor Bates said he is working with Attorney Orr on the agreement and we should have it by the next meeting.
2. MSA Weekly Updates: Steve Haring from MSA reported they are working on closing out both the Sidewalk Project with Law Excavating and Water Main Looping Project with Fischer Excavating. The OSLAD Park Grant as been submitted. Dan Pepin from CFPS went over their Projects Update for all Water Main Improvements Phases 1, 2 & 3. Would like to hold a Public Hearing on November 22, 2022 to formally close out the grant with DECO.
NEW BUSINESS
1. Discussion and Possible Action to Approve Phase 3 Water Looping Project Agreement with CFPS for $12,500.00: Alderman Grim made the motion to approve the Agreement with CFPS for $12,500.00 and Alderman Risko seconded. Roll call vote: Alderman Kaczmarski, absent, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 5 yeses, 1 absent, and 0 nos. Motion carried.
2. Discussion and Possible Action to Approve Phase 3 Water Looping Project Agreement with MSA for $81,300.00: Alderman Risko made to approve the Agreement with MSA for $81,300.00 and Alderman Grim seconded. Roll call vote: Alderman Kaczmarski, absent, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 nos. Motion carried.
3. Discsussion on Community Volunteer Opportunities: During the CIP Meeting held on September 24, 2022 there was a discussion of getting Volunteers to help do certain projects in the City. Alderman Bandemer discussed that we should have a list of projects and get the community involved. Mayor said that we have the winter to decide on projects.
4. Discussion and Possible Action on Halloween Events: Treasurer Amy Schneider spoke about how the Mt. Carroll Chamber will no longer be hosting the free hot dog meal on Halloween after the parade. We would like to take this over and ask to have the City pay for the water and bags, Shaw’s Market place is providing the hot dogs, buns and chips. We would also like to advertise this event. Alderman Grim made the motion to approve the request and Alderman Elliott seconded. Roll call vote: Alderman Kaczmarski, absent, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 nos. Motion carried.
5. Discussion and Approval for Roadblock Closure from the Mt Carroll Chamber for Pumpkin Fest: Alderman Risko made the motion approve Roadblock Closure for Market Street to Main and Main to Pleasant, Diane Bausman will be speaking with Mt Carroll Café owner to work out Main Street closure in front of her Business, Alderman Gim seconded. Roll call vote: Alderman Kaczmarski, absent, Risko, yes, Elliott, abstain, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 4 yeses, 1 absent, 1 abstain and 0 nos. Motion carried.
6. Discussion and Possible Action for East Street Water Main Loop with Fehr Graham for $15,400.00. Alderman Risko made a motion to approve and Alderman Grim seconded. Roll call vote: Alderman Kaczmarski, absent, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 nos. Motion carried.
7. Russell Construction Executive Summary: Mayor Bates reported that with weather delays they are still running a week behind and it will be the middle of November until we know how well the dirt has settled.
8. Discussion and Possible Action for Russell Construction Pay Application #7, Pay Application #3 and GMP Amendment #1: The Mayor spoke that due to the current size for the building it will not allow additional electrical items for the future, the cost to upgrade is $ 18,750.00. Alderman Grim made a motion for the City to accept GMP Amendment # 1 and to pay both pay applications #7 for $333,887.87 & #3 for $11,836.25 and Alderman Risko seconded. Roll call vote: Alderman Kaczmarski, absent, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 nos. Motion carried.
General Audience
Alderman Risko spoke about 2 upcoming projects coming up. The community Foundation is working to raise funds to fix some of the older cemetery stones. Once funding is complete, they will be working with Mr. Apple to complete the project. Risko also had an update on the mulch project with Boy Scouts, speaking with Troop Leader Mike Bates they hope to have all trees mulched by the end of October.
Resident Chris Rogers asked about having the Kraft Building restrooms open during the weekend and have a signage to show where the public bathrooms are for visitors to use. The come into our building and use ours, some buy things and some do not but I am tired of it. The bathrooms are currently open for the Farmers Market, but they are monitored by the Chamber to make sure nothing has been damaged or the water left on. Leaving them open is not safe for the building. Rogers responded is this not what you bought the building for as a community building. Mayor Bates said yes at first but now the City uses the building and we are now deciding what we want for the building in our CIP Plan. With winter coming up and the Farmers Market closing, we will review this in the spring.
Correspondence:
1. Mt. Carroll Chamber Halloween Event Letter
2. Sand Prarie Internet Letter the Mayor is sending out
3. Economic Growth updates, having a walk through on October 11, 13 & 14, 2022 for bidders. Received an $800,000.00 Grant to have a Day Care Center on the campus.
Adjournment: Alderman Grim made the motion and Alderman Elliott to adjorn at 8:05 p.m. Alderman Kaczmarski, absent, Risko, yes, Elliott, yes, Grim, yes, Bergren, yes, Bandemer, yes. Vote: 5 yeses, 1 absent and 0 noes. Motion carried.
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